The OTI Transition Specialist – Washington D.C. is a full-time Personal Services Contract (PSC) position at the GS-13 equivalent level and located in Location. Offers for this position are due no later than February 22,2019 at 1:00pm Eastern Time. For full information about this position, as well as instructions on how to apply, please read the entire solicitation at www.OTIjobs.net.
Please cite PCDN as the source of the posting in your application.
As part of the Program Learning and Innovation Division (PLI), OTI’s Program Office provides strategic guidance on country-level and office-level budgeting, strategy and program performance issues, and increases key stakeholder awareness of and support for OTI as a key instrument in carrying out U.S. foreign policy objectives. The Program Office maintains technical oversight of the Support Which Implements Fast Transitions (SWIFT) Indefinite Delivery Indefinite Quantity (IDIQ) contract and other key mechanisms, and manages coordination of programming within the Foreign Assistance (FA) framework. The Program Office plays a key role in country budget and program procurement planning and execution, as well as managing implementing partner relations. The Program Office also provides support to setting standards and providing guidance on strategic planning, decision-making, and implementation. In addition, the Program Office provides reports on country activities for Democracy Conflict and Humanitarian Assistance (DCHA), the Office of Management and Budget (OMB), in addition to the Department of State, and Congress. Under the direction of the OTI Program Office Team Leader, the Transition Specialist will provide leadership and guidance for the OTI Program Office staff, including management and supervision.
The Transition Specialist must be able to articulate OTI’s vision and business model to a wide range of audiences including OTI and other USAID staff, implementing partners, other U.S. Government agencies, non-governmental organizations including both non-profit and for-profit entities, host government officials, grassroots organizations overseas and other stakeholders. The Transition Specialist must possess an in-depth understanding of all aspects of political transition and stabilization programming, including management and implementation of grants under contracts. He/she must possess an understanding of in-kind assistance, to design, advise, lead and achieve successful transition/stabilization programs.
The successful offeror will possess the program, project management, procurement, and budgetary skills to help ensure successful OTI country program start-ups, management, and closeouts. The complex demands of this position require that the incumbent be able to travel overseas with short notice, and be able to immediately respond to the challenging demands often faced by OTI programs. The proper execution of OTI programs requires a Transition Specialist with a high level of managerial and operational skills, preferably having worked previously with both acquisition and assistance instruments. The Transition Specialist must be prepared to work or collaborate with senior officials from other international organizations, bilateral donors, contractors and non-governmental organizations, as well as representatives from the USG foreign affairs interagency who are important to OTI’s programs and objectives. Further to that, the incumbent must have an in-depth knowledge of international relations. The Transition Specialist may be required to supervise staff for a portion or for the duration of the contract, and is expected to lead, manage, motivate, mentor and train staff to ensure that they meet the requirements of their positions, and effectively support OTI’s mission. Similarly, the Transition Specialist must ensure that staff are provided with professional development opportunities.
DUTIES AND RESPONSIBILITIES:
● Support office process of budget development and management, guide Senior Management and Team Leads in budgeting reviews and decisions, and ensure appropriate resource allocation among OTI field offices and implementing partners;
● Advise Senior Management and Team Leaders, including the Program Office Team Leader, on budget processes and reviews, in coordination with Program Office budget analysts;
● Coordinate closely with OTI’s three divisions (Operations and Management Division; (OMD)Field Programs Division (FPD); and Program, Learning and Innovation Division (PLI)) as well as the Senior Leadership Team. Attend the respective team meetings, providing leadership and support on behalf of the Program Office. Ensure that the supervisor’s priorities are shared with other divisions and teams;
● Liaise with the Office of Acquisition and Assistance (OAA) and others including mission contracting officers and implementing partner staff to conceptualize, design, and manage the award process for acquisition and assistance mechanisms. Provide post-award administration support to OTI teams and ensure that current procurement policies, procedures, and regulations are being appropriately applied throughout the startup, implementation, and closeout phases of OTI country programs;
● Advise and/or assist with resolving compliance questions in support of OTI country programs. This will require coordinating and communicating with the Program Office team, OAA staff, implementing partner staff, and other OTI staff on the resolution of regular and special procurement needs associated with waiver requests, budget modifications, local procurement issues, design and development of large or complex grant activities or subcontracts to be implemented in the field, and other issues related to program startup, implementation, and closeout;
● Contribute to updates of program management guides, including strategic planning and field operations materials;
● Provide training and mentoring on OTI program implementation for OTI staff both in Washington and the field;
● Serve as a liaison with other DCHA offices, other USAID divisions and the State Department on program and policy direction;
● Represent and articulate OTI’s mission and global programs to visitors, including senior officials from international organizations, potential partners, bilateral donors and national and local foreign government officials;
● Support the conceptualization and design of country program strategies and objectives in close coordination with OTI staff, USAID offices, and U.S. Department of State personnel, and other governmental and non-governmental actors, based on political analysis and U.S. Government policy. Assist in refining strategic objectives and advocate on behalf of new programmatic approaches in-country, possibly linked to neighboring country programs;
● Assist with the development of information management products and improved business practices for OTI based on research and personal field experience lessons learned;
● Execute closeout activities related to OTI programs, recommend strategic courses of action, facilitate closeout meetings, and provide ongoing evaluations of OTI programs in the field;
● Advise and/or assist in drafting documents for the planning, design, development, and implementation of OTI programs and assist in developing and improving country program monitoring and evaluation systems, providing guidance on designing and managing final evaluations;
● Support the development of, within the guidelines provided by the OTI supervisor, or his/her designee, program and project agreements with governmental and non-governmental counterparts;
● Identify or seek out Non Governmental Organizations (NGOs), international donors, U.S. Government (USG) agencies and other organizations of importance to OTI programs in Washington D.C. and the field, and develop and maintain professional relationships with them;
● Conduct, in collaboration with the relevant OTI regional team, assessments for possible new country programs and visits to field sites of current OTI programs;
● Act as Team Leader, Division Chief, or other team roles, within office and/or bureau;
● Fill critical program design, oversight, and management of staffing needs in Washington, D.C. and the field including the provision of ad hoc support to new OTI country program start-ups and on-call technical assistance, including providing supervisory support;
● Supervise staff as delegated by the OTI supervisor including, Technical Advisors, Procurement Analysts, Program Managers, Program Assistants, Administrative and Program Assistants. Provide orientation, training and mentoring for staff supervised; assign work, explain how duties are to be performed to meet expectations, and communicate how the successful performance of those duties will be measured; evaluate staff performance; recognize good performance; communicate where performance needs to be improved; resolved complaints; and approve leave requests and timesheets as well as training, travel and program and operations requests;
● Perform services under this scope of work at physical locations other than Washington D.C. OTI headquarters, including within other USAID offices, bureaus or other USG agencies not to exceed a period of six months.
At a minimum, the offeror must have:
(1) A Master’s Degree with five (5) years of work experience;
A Bachelor’s Degree with seven (7) years of work experience;
(2) Four (4) years of project management experience with a U.S. Government foreign affairs agency, international or domestic assistance organization, or non-governmental organization in community development, economic development, mediation/arbitration, conflict resolution, democracy and governance, international law, human rights activities, and/or political analysis.
(3) One (1) year of overseas field experience working in a developing country
(4) One (1) year of supervisory experience (including mentoring, training, and/or guiding staff).
Please direct questions about this position or the offer process to the OTI Recruitment Team at firstname.lastname@example.org.