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OTI Contract Specialist – Washington, D.C. (Ladder)

Website USAIDOTI USAID Office of Transition Initiatives

The OTI Contract Specialist – Washington, D.C. is a full-time Personal Services Contract (PSC) position at the GS-12/13 equivalent level and located in Washington, D.C. Applications for this position are due no later than December 15, 2017 at 1:00pm Eastern Time. For full information about this position, as well as instructions on how to apply, please read the entire solicitation at www.OTIjobs.net.

Please cite PCDNetwork as the source of the posting in your application.

INTRODUCTION:

The incumbent serves as a Contract Specialist working on actions for the Office of Transition Initiatives, Bureau of Democracy, Conflict, and Humanitarian Assistance (DCHA/OTI), working in the in the Management Bureau, Office of Acquisition Assistance (M/OAA). The employee is responsible for functions involving highly complex negotiated procurements of significant importance to the Agency. Requirements of the contracts, grants, cooperative agreements, inter-agency agreements are typically highly specialized and involve complex systems or sensitive international programs.

The Contract Specialist is expected to demonstrate significant knowledge of the basic principles of procurement, an ability to conduct research and analysis of a broad spectrum of assistance activities, and an ability to communicate well with a wide variety of potential and actual bidders in the procurement process.  This is a key position in a busy office which responds rapidly to crisis situations.  For M/OAA to support DCHA/OTI in implementing its rapid response strategy, it is essential that DCHA prompt procurement support is provided.  The incumbent must have a strong sense of responsibility, a high customer service standard, be highly organized, pay close attention to detail, and be able to complete tasks with minimal guidance.

 

DUTIES AND RESPONSIBILITIES:

  • Advise program officials on acquisition and assistance instruments available for use in implementation of development assistance activities, assisting in the identification of the instrument most appropriate to the specific program objective being addressed;
  • Assist technical offices in the drafting of solicitation language, to ensure compliance with agency acquisition and assistance policies, regulations and procedures, reviewing draft scopes or work to ensure that performance requirements are clearly stated and contractible;
  • Assist OAA staff with the preparation and publication of solicitation documents, ensuring that Federal requirements for competition have been adequately addressed; schedule publication/dissemination of solicitation announcements as needed; monitor receipt of bids submitted in response to solicitations; assist in the preparation of documents associated with the technical evaluation of proposals received;
  • Upon selection of the successful bidder, assist OAA staff in the conduct of the research and analysis needed to initiate negotiations, including detailed analysis of cost proposals, evaluation of proposed key personnel, and assessment of the viability of proposed schedules and milestones;
  • Assist OAA staff in the preparation of the total procurement package, ensuring that all relevant documentation is completely properly and in a timely manner;
  • Following award of the procurement action, develop schedules for oversight and administration of the award; identify reporting requirements and monitor compliance with reporting requirements; advise OAA staff of issues stemming from noncompliance with contract terms and/or deadlines;
  • Establish close coordination with the COTR/AOTR/supervisor on assigned actions; respond to questions from these officials as needed, conferring with the CO/AO as needed;
  • Draft procurement documents as requested, including contracts, grants and cooperative agreements, and amendments or terminations thereto;
  • Support negotiations of the OAA principle officer (contracting officer, grants officer, etc.), resolving issues independently to the maximum extent possible;
  • Review administrative requests from contractors and draft approval correspondence for the CO or AO approval;
  • Perform other contract specialist duties as required.

Duties and Responsibilities – GS-12

At the GS-12 level, the incumbent will perform all of the duties of the GS-11 level, with less supervision:

  • Advise program officials on acquisition and assistance instruments available for use in implementation of development assistance activities, assisting in the identification of the instrument most appropriate to the specific program objective being addressed;
  • Assist technical offices in the drafting of solicitation language, to ensure compliance with agency acquisition and assistance policies, regulations and procedures, reviewing draft scopes or work to ensure that performance requirements are clearly stated and contractible;
  • Assist OAA staff with the preparation and publication of solicitation documents, ensuring that Federal requirements for competition have been adequately addressed; schedules publication/dissemination of solicitation announcements as needed; monitor receipt of bids submitted in response to solicitations; assist in the preparation of documents associated with the technical evaluation of proposals received;
  • Upon selection of the successful bidder, assist OAA staff in the conduct of the research and analysis needed to initiate negotiations, including detailed analysis of cost proposals, evaluation of proposed key personnel, and assessment of the viability of proposed schedules and milestones;
  • Assist OAA staff in the preparation of the total procurement package, ensuring that all relevant documentation is completely properly and in a timely manner;
  • Following award of the procurement action, develop schedules for oversight and administration of the award; identify reporting requirements and monitors compliance with reporting requirements; advise OAA staff of issues stemming from noncompliance with contract terms and/or deadlines;
  • Establish close coordination with the COTR/AOTR/supervisor on assigned actions; respond to questions from these officials as needed, conferring with the CO/AO as needed;
  • Review administrative requests from contractors and draft approval correspondence for the CO or AO approval;
  • Draft procurement documents as requested, including contracts, grants and cooperative agreements, and amendments or terminations thereto;
  • Support negotiations on behalf of the OAA principle officer (contracting officer, grants officer, etc.), resolving issues independently to the maximum extent possible;
  • Perform other contract specialist duties as required.

MINIMUM QUALIFICATIONS:

At the GS-11 level, the applicant must, at a minimum, have

  • Bachelor’s degree;

OR

Successful completion of at least 24 semester (36 quarter) hours in any combination of the following fields:  accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management;

AND

  • At least one (1) year previous work experience directly related to contracting work, such as issuing or responding to solicitations for cost reimbursement or time and materials contracts, negotiating cost/price, terms or other elements of such contracts;
  • Demonstrated organizational skills showing attention to detail;
  • Demonstrated experience using Microsoft Office applications including Excel, Word, Outlook.

At the GS-12 level, the applicant must, at a minimum, have

  • Bachelor’s degree

OR

Successful completion of at least 24 semester (36 quarter) hours in any combination of the following fields:  accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management;

AND

  • At least Two (2) years previous work experience directly related to contracting work, such as issuing or responding to solicitations for cost reimbursement or time and materials contracts, negotiating cost/price, terms or other elements of such contracts;
  • Demonstrated organizational skills showing attention to detail;
  • Demonstrated experience using Microsoft Office applications including Excel, Word, Outlook.

Please direct questions about this position or the application process to the OTI Recruitment Team at otijobs@usaid.gov.

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Upeace fall 2017
NOVA Horizontal
Brandeis Horizontal Green/Blue
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