The OTI OTI Senior Procurement Analyst – Washington, D.C. (Multiple Positions) is a full-time Personal Services Contract (PSC) position at the GS-13 equivalent level and located in Washington, DC. Offerors for this position are due no later than January 23, 2019 at 1:00pm Eastern Time (Deadline Extended). For full information about this position, as well as instructions on how to apply, please read the entire solicitation at www.OTIjobs.net.
The OTI Senior Procurement Analyst is a member of the Democracy, Conflict, and Humanitarian Assistance (DCHA)/OTI Program Office, reports to the OTI Program Office Team Leader or his/her designee, and is based in Washington, D.C. The Program Office, as part of OTI’s Program, Learning, and Innovation (PLI) Division, provides the office with strategic guidance on country-level and office-level procurement, policy, budgeting, strategy, and program performance issues, and increases key stakeholder awareness of and support for OTI as a key instrument in carrying out U.S. foreign policy objectives.
Key functions of the Program Office are to: manage core procurement mechanisms that support country programs; provide management and oversight for budgeting decisions and allocation of resources; set standards and provide guidance to country programs on strategic planning, decision-making, and implementation; and facilitate the flow of information regarding OTI programs with internal and external audiences. The Program Office is responsible for OTI outreach with counterparts within USAID as well as with other parts of the U.S. Federal Government, Capitol Hill, donors, and other interested partners and stakeholders.
The Senior Procurement Analyst will also provide advice and assistance to program managers, technical and financial specialists, co-workers, and/or others, on contract procurement policies, problems, or issues. The incumbent will support OTI country program staff through advice, guidance, and assistance on new and ongoing contractual and financial issues to ensure effective implementation of political transition programming overseas. While based in Washington D.C. , this position will focus on supporting OTI field-based program implementation by ensuring that OTI staff, implementing partner staff, and other stakeholders have the procurement-related information and training that they need to start up, manage, and close out field-based activities effectively and efficiently.
CORE FUNCTIONAL AREAS OF RESPONSIBILITY
DUTIES AND RESPONSIBILITIES
The work of the Senior Procurement Analyst requires teamwork, the exercise of discretion, judgment, and personal responsibility. As a member of a highly operational office, the incumbent is willing and able to perform a wide range of administrative functions to help ensure programmatic success. The incumbent has a high level of integrity and attention to detail to ensure the use of OTI systems and procedures to maintain effective and efficient management of funds, programming, and monitoring and evaluation. The incumbent is highly flexible and willing to work under conditions of ongoing change, and remains professional and respectful of colleagues and authority in a diverse workforce. She or he places a premium on the building of positive relationships with his or her respective team both in the field and in Washington, and with key stakeholders both in and outside of USAID. The incumbent is able to prioritize and complete tasks without follow-up by the supervisor, while also filling in gaps as needed to ensure the responsiveness of the team. The Senior Procurement Analyst is a strategic thinker, articulates innovative ideas, presents solutions, and is a positive role model for colleagues both in and outside of OTI.
Under the direct supervision of the OTI Program Office Team Leader or his/her designee, the Senior Procurement Analyst will perform the following duties:
At the GS-13 level:
- Review, analyze, and/or interpret acquisition and assistance statutes, regulations, policies, concepts, guidance, or procedures for use in the solution of procurement or contracting problems or the accomplishment of projects or programs. Provide regular reporting on any changes or updates to current acquisition and assistance policies and procedures as they affect OTI field programs;
- Develop and review acquisition and assistance documents, including indefinite delivery indefinite quantity contracts (IDIQCs), for all components necessary for solicitations, scopes of work, estimated budgets, draft contracts and grants, as well as purchase orders to ensure policies and procedures are being followed;
- Manage contracts and grants by serving as a Contracting Officer Representative (COR) or Agreement Office Representative (AOR) that supports the activities detailed here in addition to serving on technical evaluation committees;
- Advise and/or assist with resolving compliance questions in support of OTI country
programs by liaising with OAA staff and other OTI staff. Provide backstop support and guidance to country program staff for new and ongoing programs through resolution of regular and special procurement needs associated with waiver requests, budget modifications, local procurement issues, design and development of large or complex grants under contract activities or subcontracts to be implemented in the field, and other issues related to program startup, implementation, and closeout;
- Liaise with the Office of Acquisition and Assistance (OAA) and other stakeholders including but not limited to mission contracting officers and implementing partner staff with the objective to conceptualize, design, and manage the award process for acquisition and assistance mechanisms. Provide post-award administration support to OTI teams and ensure that current procurement policies, procedures, and regulations are appropriately applied throughout the startup, implementation, and closeout phases of OTI country programs;
- Provide training and mentoring on OTI program implementation for OTI staff and implementing partners both in Washington and the field. Assist in the development and updating of training materials as required for acquisition and assistance issues;
- Analyze office-level procurement systems and internal systems to provide advice and guidance and determine overall needs and priorities related to acquisition and assistance issues;
- Provide support to OTI country program teams as an auxiliary team member in the field and in Washington, DC;
- Perform services under this scope of work at physical locations other than Washington OTI headquarters, including within other USAID offices, bureaus or other USG agencies not to exceed six months;
- Serve as a liaison with other DCHA offices, other USAID entities as well as State Department on program and policy direction.
At a minimum, the offeror must have:
At the GS-13 level:
- A Master’s degree with five (5) years of work experience;
A Bachelor’s degree with seven (7) years of work experience;
- Four (4) years of experience designing procurements or managing contracts, grants, or cooperative agreements related to international programming;
- Three (3) months of overseas experience working in a developing country.